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Virtual Board Meetings are becoming the norm in many organisations, but they come with their own set of challenges. They require an entirely different level of management than in-person meetings, and the technology itself may be a learning curve. A few simple guidelines can help boards make the transition.

The first step is to make sure that all participants have the appropriate tools. This includes the appropriate equipment, which has been tested before, as well as an internet connection that is stable. Board members should also prepare for the meeting in advance by reading through documents and preparing for any discussions they may have.

It is also important to ensure that everyone is aware of the proper conduct of virtual meetings. This involves being respectful of the other attendees by not interrupting and being mindful of the fact that people aren't able to see facial expressions or body language. It is crucial to silence microphones when not talking, and to stay clear of background or distractions. Board members should be encouraged by their supervisors to make sure that their offices are camera-ready. This means getting rid of any personal items and distracting objects.

In addition, it is essential to keep the meeting on track and to avoid overfilling the agenda with long discussion topics which could distract from the main discussion. Also, it is important to allow for breakout discussions when the moderator feels there is low participation in the main discussion. Finally, it is critical to make sure all of the relevant issues are dealt with and that the whole meeting is recorded to be used for future reference.