The benefits of board portals extend well beyond digitizing documents on paper. They help directors to plan meetings, manage their tasks and collaborate with other members, empowering them to uphold and improve governance in specific ways.
For instance, if director receives a message from the company secretary telling her that her board documents have been uploaded to the portal, she knows she can dedicate time to them during the weekend or Tuesday afternoon to stay ahead of the agenda for the meeting and to note key issues or questions. The director can also utilize the portal's real-time analytics feature to see how directors are using the documents prior to the meeting and also to determine how much time they're spending on each document or section.
This is particularly helpful directors with a hectic schedule and limited time to devote to the board. A well-designed portal can be accessed from any device at any time. In addition, since the majority of board members are already using the devices they're familiar with to access other online services and applications, it doesn't require a substantial amount of learning curve to navigate.
While ease of use is an important factor for most directors when choosing board collaboration software There are other aspects that are equally important when evaluating various vendors. For instance, some websites offer tools that enable directors to vote and keep notes of their decisions. This helps the secretary and lets the board make changes between meetings.